Workflow Notifications

Workflow notifications are sent when a page is edited by a user of group with the rights of 'Editor' or 'Advanced Editor'.  These two roles require a user belonging to a group with rights of 'Publisher' to approve the content and set it live. Notifications are sent by email.

By default Shado expects the page owner to be set to a user with Publisher rights.  At the default level this page owner is the only user who is sent an email to confirm that content has been updated and is awaiting publishing approval.

However, other users applied to the same Publisher group can see the content and approve it once logged into Shado.  By default we send only the email to the page owner unless other individual users or groups are added against the page or section to receive email notifications. 

Setting additional users or user groups to be notified

If you want to add additional users or user groups to be notified that content has been edited then you do this via the 'Add Additional Workflow Notifications' from the 'More Actions' menu against the Section and Page attributes area from the Shado site tree.  Select the blue arrow (as shown below) under Add Users and Groups to add either individual users or user groups to also get notified.

Amend Workflow Email Notifications

You can use the following global variables to amend or alter the workflow email notifications:

• request.wf_stopallemails: When setup as a global variable against a site and set to false, all emails sent out by the ShadoCMS workflow notification system are suppressed. If set to true (or if the variable is removed), all emails are sent out as normal.
• request.wf_logemailactions: When setup as a global variable against a site and set to true, all the workflow email activity is logged under /sitename/app_config/logs/workFlowEmail.cfm file.
• request.wf_defaultfromemailaddress: When setup as a global variable against a site and contains a valid email address, all workflow emails sent out by the ShadoCMS workflow notification system are sent from this email id. This is used in conjunction with request.wf_overridefromwithdefault.
• request.wf_overridefromwithdefault: When setup as a global variable against a site and set to true, the request.wf_defaultfromemailaddress is used for sending out workflow notification emails.
• request.wf_publish_emailowner: When setup as a global variable in a site and set to true, workflow email notifications are sent to the page owner when a container is published. If set to false, notifications are not sent to page owners.

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